W-2 forms now available to pick up

Washburn University and Washburn Tech employees may pick up their 2014 W-2 forms in the Business Office (Morgan Hall, room 150) between now and 5:00pm on Thursday, Jan 28, during normal business hours. Any forms not picked up by the end of the day on Jan 28 will be mailed via USPS. W-2 forms are also available online via MyWashburn.

We now allow departments to select one person in the department to pick up W-2 forms for others in the same department. The procedure for picking up multiple W-2’s is:


  • Each employee wishing to have his/her W-2 picked up must provide a signed, dated statement authorizing the pick-up to the employee who will be picking up the forms in the Business Office. This statement should be in the following form:


I, Joe Employee, authorize Jane Staff to pick up my 2014 Form W-2 from the Business Office on my behalf.


  • The employee picking up the W-2’s must present a photo ID to verify her/his identity. S/he must then provide the signed authorizations to the Business Office. The Business Office will staple the authorizations together.
  • Upon receiving the requested W-2’s, the employee must sign the top page of the stapled group of authorizations to verify receipt of all the requested forms.
  • The employee is then responsible for distributing the W-2 forms to the appropriate employees in the department.


Please remember the following guidelines when picking up your own W-2:


  • You must present a photo ID to verify your identity.
  • Any employee wishing to pick up his/her spouse’s W-2 must present a statement signed by the spouse which authorizes the employee to pick up the W-2.
  • Except as noted above, employees may not pick up a W-2 for anyone other than their spouse; this includes siblings, parents, children, etc.
  • Box 14 of the W-2 has space for only 3 information items.  If you had (or think you may have) more than 3 items during 2014, you will have 2 forms; make sure that you get both.


A reminder: in Box 12, code DD is an information item only, showing the cost of employer-sponsored health insurance coverage (both employee and University premiums).  Contrary to what you may have heard about this amount, it is not taxable.  It is shown solely for your information.


If you notice any inaccurate information on your W-2, contact Chris Leach, Director of Finance ([email protected]) as soon as possible.